DATA PROTECTION OFFICER (BASED IN ANY OCBA HUB)

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Médecins Sans Frontières/Doctors Without Borders (MSF) is a medical humanitarian organization that provides medical assistance to people affected by conflict,…

DATA PROTECTION OFFICER (BASED IN ANY OCBA HUB) ES Full Time General Direction

Do your skills and experience not precisely match the requirements? MSF-OCBA is an organisation committed to promoting diversity and equity by providing equal access to professional opportunities. We understand that women, people of colour, indigenous individuals, members of the LGTB+ community, and other underrepresented groups often hesitate to apply for employment if they dont meet all the requirements. At MSF-OCBA, we strive to create a diverse, inclusive, and genuine workplace. Therefore, if youre interested in this position but your experience doesnt align perfectly with the selection criteria, we encourage you to apply anyway. You might be the ideal candidate for this or other positions.

GENERAL CONTEXT

Médecins Sans Frontières/Doctors Without Borders (MSF) is a medical humanitarian organization that provides medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare.

CONTEXT AND OBJECTIVES

MSF OCBA collects and processes personal information from our patients, our staff, our donors and other partners and collaborators. All individuals have a right to privacy, and to know that their data is handled and stored safely, confidentially and without risk of this data being abused. MSF OCBA has the ethical and legal obligation to assure data protection and privacy, particularly for those most vulnerable to for instance persecution, stigmatization, or targeted violence.

The DPO position will

• Advise and inform the organization about all questions, issues and matters related to the protection of personal data within the framework of the General Data Protection Regulation (GDPR), LOPDGDD and other emerging data protection laws and regulations.
• Support MSF OCBA’s compliance with the GDPR, LOPDGDD and other relevant privacy laws and guidelines.
• Promote a culture of personal data protection and privacy across all areas of the organization.
• Serve as the main point of contact within the organization for staff members, regulators, and relevant public authorities on issues related to data protection.

The Data Protection Officer (DPO) is part of the General Management Department and reports to the Governance, Risk, Compliance and Data Protection Manager (GRC).

MAIN RESPONSIBILITIES

Implementation of data protection

• Develop and maintain data protection documentation, policies and procedures and assure that they are consistently applied throughout the organisation.
• Ensure all vital processes, procedures, and guidelines follow with GDPR, LOPDGDD and other relevant laws, in collaboration with departments and stakeholders, and support with implementation thereof.
• Maintain the register of all data processing activities (ROPA) of the organisation.
• Proactively advise and assist departments and teams with data protection requirements for new processes and initiatives that involve the processing of personal data, and conduct Data Protection Impact Assessments when required.
• Support and advise on a variety of questions from the organization regarding the protection of personal data, where necessary with the help of external experts.
• Support departments with selection of service providers and preparing data processing agreements.
• Provide assistance to internal projects on data protection measures, in collaboration with Projects & IT department, and coordinating with legal consultants for technical and legal matters.
• Collaborate closely with the Information Security team on issues where data protection and information security overlap and complement each other.

Compliance and incidents

• Review GDPR compliance on regular basis, and regularly report to General Direction and other stakeholders on the status of implementation of required data protection measures.
• Identify and recommend on any non-compliance issues or risks, including keeping the risk inventory, and advise General Direction and MT on any relevant major issues, risks or priorities.
• Keep track of and inform the organisation about relevant developments in the domain of privacy and data protection.
• If necessary, raise awareness and escalate (possible) infringements of data protection law with higher-level management.
• Manage data security incidents and (alleged) personal data breaches, and timely inform and recommend to General Direction regarding best way of action (including information to relevant National and International Official Authorities).

External representation

• Be the registered point of contact for authorities in case of complaints and breaches.
• Supervise the response to and handling of requests from data subjects.
• Process inquiries and complaints raised by data subjects on data protection matters.
• Participate in the Information Security Committee.

Training and awareness

• Actively promote awareness of data protection and privacy, and provide training for all staff on data protection subjects.
• Deliver training across all departments to staff members who are involved in data handling or processing and educate employees on important data compliance requirements.
• Maintain the Data Protection online space on Sharepoint.

International collaboration and alignment

• Collaborate with the MSF International Privacy Coordination Office (IPCO) and DPOs of other MSF entities to coordinate alignment of policies, and on data protection and privacy issues around shared assets and services such as SITS, Tembo, Homere, Epicentre, GEO, etc.
• Participate in IPCO meetings, International Task Force and external gatherings on GDPR and data protection, and collaborate in intersectional initiatives and projects, such as the application for Binding Corporate Rules BCRs, international (intersectional) data sharing agreements, and intersectional guidance on data protection and privacy.

Supervision Mobile Support Technician

• Supervise the Mobile Support Technician on Personal Data Protection that is supporting our operations with implementation of key data protection measures in our project countries.
• Support the MST Personal Data Protection on planning, priorities and developing solutions for data protection challenges identified in our project countries and operational activities.

CANDIDATE PROFILE

We are looking for an enthusiastic and confident person with a result-oriented attitude. Stakeholder management skills are essential to push data protection and privacy forward at MSF OCBA.

We are also looking for a team player with the capacity to build credible and cordial relationships in a professional context and to facilitate collaboration and trust. Integrity and contextual awareness are key competencies.

Requirements

• You have up-to-date knowledge of privacy and data protection laws and practices, including deep understanding of GDPR.
• A degree in law, cybersecurity, computer science, or a related field, or verifiable security or privacy-related professional certifications are an asset.
• You have at least two years working experience in advising on or project management of privacy and risks, and you are comfortable providing privacy advice to senior level stakeholders. You are a critical thinker who understands the need for a risk-based approach when providing advice.
• You have a strong understanding of the interrelationship of privacy laws and areas such as data governance, IT security, marketing, analytics, and the delivery of health services.
• Good verbal and written communication skills are essential.
• An excellent command of Spanish and English language is required for this role, and you are comfortable with reviewing Spanish and English documents and agreements.
• Ability to work effectively under pressure and to manage sensitive and confidential information.
• Experience in OneTrust is considered an added value, but not essential.
• Previous experience in MSF projects or another NGO is highly valued as an asset.

CONDITIONS

• A challenging full-time position within a stimulating, professional working environment in a major international organisation.
• Position based in any MSF Spain offices (Madrid, Barcelona, Valencia, Bilbao or Sevilla) and regional hubs (Bogotá, Amman, Nairobi and Dakar). Final location will be subject to the employability of the preselected candidate (residency, work permit, etc.).
• Duration: Full time position in indefinite contract
• Annual gross salary: HQ-4A + secondary benefits based on MSF OCBA Reward Policy. Subjected to local conditions.
• Starting data a.s.a.p. 2024

HOW TO APPLY

• To apply, all applicants should please attach their CV and cover letter over the application process
• Closing date: May 19th 2024 at 23:59 hours CET (Central European Time).Only shortlisted candidates will be contacted.

MSF is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution and therefore encourage women to apply.

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.

Médecins Sans Frontieres, as a responsible employer, under article 38 of “Ley de Integración Social del Minusválido de 1982 (LISMI)” invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above-mentioned position.

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• Company : Médecins Sans Frontierès
• Position : DATA PROTECTION OFFICER (BASED IN ANY OCBA HUB)
• Location : Colombia, Huila
• Country : CO

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